Privacy Policy

Last updated: September 28, 2025

1. Information We Collect

We collect information you provide directly to us, such as when you create an account, join our waitlist, upload personal memory data, or contact us for support.

Personal Information

  • Name and email address
  • Writing focus and genre preferences
  • Account credentials

Writing and Memory Data

  • Personal conversations and experiences you share
  • Writing projects, manuscripts, and chapters
  • AI interactions and writing assistance requests
  • Memory-based suggestions and contextual data

Usage Information

  • How you interact with our writing tools
  • Writing patterns and productivity metrics
  • Feature usage analytics
  • Session duration and writing frequency

2. How We Use Your Information

We use the information we collect to:

  • Provide personalized AI writing assistance based on your memory and voice
  • Improve our AI models to better understand your writing style
  • Generate contextual suggestions from your personal memory database
  • Send you updates about your writing progress and new features
  • Ensure security and prevent unauthorized access to your personal data
  • Provide customer support and respond to your inquiries

3. Personal Memory Data Protection

Your personal memory data is the core of Author AI's functionality. We treat this data with the highest level of security and privacy:

  • Private by Default: Your personal memories are never shared with other users
  • Encrypted Storage: All memory data is encrypted both in transit and at rest
  • AI Training: Your personal data is never used to train our general AI models
  • Localized Processing: Memory analysis happens in isolated, user-specific environments
  • Deletion Rights: You can delete your memory data at any time

4. Information Sharing

We do not sell, trade, or otherwise transfer your personal information or memory data to third parties. Your writing and personal memories remain strictly confidential and are only accessed by:

  • You, through your Author AI account
  • Our AI systems, solely for providing writing assistance to you
  • Our technical team, only when necessary for support (with your explicit consent)

5. Data Security

We implement enterprise-grade security measures to protect your personal information and memory data:

  • End-to-end encryption for all sensitive data
  • Regular security audits and penetration testing
  • SOC 2 Type II compliance (planned for 2025)
  • Multi-factor authentication for account access
  • Automated backups with encryption

6. Your Rights and Control

You have complete control over your data and writing:

  • Access: View all your personal data and memory entries
  • Correct: Update or correct any inaccurate information
  • Delete: Remove your account and all associated data permanently
  • Export: Download your writing projects and memory data
  • Restrict: Limit how your data is processed
  • Portability: Transfer your data to another service

7. AI and Machine Learning

Author AI uses advanced AI to provide personalized writing assistance:

  • We create personalized AI models specific to your writing style and memory
  • These models are trained only on your data and are not shared
  • We may use aggregated, anonymized usage patterns to improve our general AI capabilities
  • You can opt out of contributing to general improvements while keeping personalized features

8. Data Retention

We retain your data only as long as necessary:

  • Active Accounts: Data is retained while your account is active
  • Inactive Accounts: Data is automatically deleted after 2 years of inactivity
  • Deleted Accounts: All data is permanently deleted within 30 days
  • Legal Requirements: Some data may be retained longer if required by law

9. International Data Transfers

Your data may be processed in countries other than your own. We ensure adequate protection through:

  • Standard Contractual Clauses approved by the European Commission
  • Adequacy decisions where applicable
  • Other lawful mechanisms for international transfers

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

  • Sending an email to your registered address
  • Displaying a prominent notice in our application
  • Updating the "Last updated" date at the top of this policy

11. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

Email: support@author-ai.app

Subject Line: Privacy Policy Inquiry

For urgent privacy concerns or data deletion requests, we will respond within 48 hours.